Subcontract Manager

Title: Subcontract Manager
Department: SCM

Location: Irvine, CA or Remote
Supervisor: Senior Director of Subcontracts
FLSA Status: Exempt
Position Status: Full-time, Permanent

Work Status (Remote/Hybrid/In-Office): Hybrid

Subcontracts Manager

Hanwha Qcells USA Corp (“HQC US”) develops, invests, and delivers solar photovoltaic (PV) and battery energy storage systems (BESS) projects through Engineering, Procurement, Construction (EPC) services in North America.

The company brings a decade of global leadership in solar PV to deliver utility-scale power generation plants customized for local and regional energy markets. HQC US offers the full spectrum of PV solutions – from the core technology of cells and modules to large-scale project development and investment. With proven capabilities across the solar and battery storage value chain, HQC US minimizes uncertainty and risk, and helps customers achieve a higher return on their investment in renewable energy.

SUMMARY

The Subcontracts Manager is responsible for the subcontract buyout process (including engineering services, civil, mechanical, and electrical trades, substations, etc.)  from RFP to task order/contract execution, identifying new subcontractors, managing a database of current subcontractors, managing the pre-qualification process, and reviewing subcontractor performance and its impact on future contracting decisions. Manage relationships with key subcontractors that support the overall strategic objectives of the organization and ensure reliable support to projects. Responsible for overall coordination, development, and management of subcontractor strategy. May be assigned other tasks as needed.

This position reports to the Senior Director of Subcontracts, or another senior management personnel that the President of the Company may designate. This position can be remote with a preference for candidates on PST or MT time zones or based in the Irvine, CA office.  Working hours are Monday through Friday, from 8:00am to 5:00pm or 9:00am to 6:00pm.  This position may be required to travel up to 30% of the time.

ESSENTIAL JOB FUNCTION & RESPONSIBILITIES
 

• Build and lead a team responsible for execution of key agreements across multiple projects in parallel;
• Establish goals, objectives and metrics for team and team members and establish a culture of accountability and performance for direct reports;
• Collaborate with internal and external stakeholders to optimize contracting of engineering and construction services;
• Manage relationships with key subcontractors in alignment with Companies overall strategic goals;
• Manage subcontractor onboarding processes (including NDA and pre-qualification)
• Manage the RFP process including, but not limited to the following:
  • Preparation of RFPs to qualified subcontractors including working with other functional groups to gather all required documents and data;
  • Determine and maintain bid schedules in accordance with project schedules;
  • Coordinate responses to RFIs from bidders;
  • Review, compare and evaluate supplier proposals with historical and market pricing to determine cost-competitive pricing and identify opportunities for cost savings;
• Lead commercial negotiations for Master Services Agreements, Professional Services Agreements, project specific construction agreements (EPCA), change orders, etc. with support from internal stakeholders (Legal, Project Management) for key subcontractors in accordance with company policies and guidelines;
• Ensure prime contract flow downs are incorporated into subcontract documents as needed or applicable to scope of work;
• Monitor subcontractor compliance to contract terms and project requirements;
• Support Project Management Team as needed with contract information and input to resolve subcontractor issues, such as under-performance or scope gaps;
• Manage subcontractor performance evaluation process and develop improvement processes based on lessons learned;
• Support Project Management Team as needed with urgent needs;
• Maintain accurate and complete contracting records in accordance with record retention procedures;
• Track and analyze market data and provide updates to leadership teams;
• Identify, qualify & onboard new subcontractor; and
• Perform other duties and special projects, as assigned by Management.

REQUIRED QUALIFICATIONS
 

• Bachelor's Degree required
• Minimum 5-7 years of experience in Contract Management and/or Subcontracting
• Minimum 3 years of experience in solar and/or construction field project at the project size of over $100M in subcontracting
• Preferred experience in Solar or Renewable Energy
• Experience managing direct reports
• Knowledge in contract management
• Ability to work autonomously in a fast pace, professional, team environment with minimal supervision
• Ability to prioritize tasks appropriately and in support of project schedules and other deadlines
• Excellent organizational skills and attention to detail
• Strong verbal and written communication skills
• Confident communicator with the ability to interact with people at all levels of the organization
• Experience in conducting subcontractor/supplier reviews and evaluation, and maintaining good business relationships
• Computer literacy with an advanced knowledge on Microsoft office including, but not limited to, Excel, Word, Outlook, etc.
• Strong understanding of construction management software systems (Procore, E-Builder, CMiC, etc.)
• SAP Experience preferred
• Able to identify, investigate and solve problems that arise in a timely manner

SALARY RANGE FOR POSITION

The anticipated starting pay range of this position, which is to be located in _____ (City),______ (State) is $__, ____ - $__, ____ base salary per year.

The above-listed salary range is required by the California Pay Transparency Act and may differ depending on the location of those candidates hired nationwide. The salary range shared in the job description is for the listed position and only pertains to the candidate if they work in Irvine, CA. Actual compensation is influenced by a wide array of factors including but not limited to internal pay equity, skill set, education, licenses and certifications, geographic location, essential job duties and requirements, and the necessary experience relative to the job’s minimum qualifications. An additional discretionary bonus structure or incentives may be offered as part of the overall compensation package, in addition to the full range of medical, dental, and/or other benefits, dependent on the level and position offered.

PHYSICAL DEMANDS

• Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day
• Move/Traverse: infrequently bend, stand, stoop and/or walk
• Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds
• Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations
• Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far
• Climb: occasionally ascends/descends on stairway to get to office upper and lower floors
• Travel: up to 20% as needed

WORK ENVIRONMENT

• Regular professional, office business setting
• Noise level ranges from low to moderate (if in office setting)
• Noise level ranges from moderate to high (if on construction worksite)

Hanwha Qcells is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We are committed to the full inclusion of all qualified individuals.  As part of this commitment, Hanwha Qcells will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment.  Please contact us to request accommodations at [email protected].

Nothing in this statement shall imply implicitly or explicitly a guarantee of employment outside our at-will employment opportunity.

I hereby, accept and acknowledge this job description as my own and am committing to these responsibilities and required qualifications.

_____________________________________

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